Give your team answers from your own documents, with the source attached.
Knowledge Brain is a secure assistant that Xgorithm builds on top of your files, policies and records. Your staff ask questions in plain English and get an answer they can check, because every answer links to the documents it came from.
What usually gets in the way
- 1
The answer exists, but nobody can find it
Policies, contracts, procedures and past work sit across SharePoint, shared drives and inboxes, so people spend part of every day searching or asking the one colleague who remembers.
- 2
General chatbots make things up
Public AI tools answer confidently from the internet rather than from your own records, which makes their answers hard to trust in a regulated or client-facing business.
- 3
Knowledge leaves when people do
When an experienced person retires or moves on, the context behind years of decisions often goes with them, and new starters take months to catch up.
How Knowledge Brain works
Ask a question of a sample company's documents and see which files the answer comes from.
- 1
Connect your sources
We connect the assistant to the folders, libraries and systems you choose, and it respects the permissions you already have.
- 2
Map how things relate
We build a knowledge graph of the people, products, clients and documents in your files, so the assistant can follow links between them (this is what GraphRAG means).
- 3
Answer with sources
When someone asks a question, the assistant finds the relevant passages, writes an answer and lists the documents it used.
- 4
Improve with use
We review the questions it struggles with, add missing sources and measure how often people find what they need.
Question: Which suppliers are affected by the new recall?
Try another question
- Sources cited
- …
- Documents linked
- 0
What Knowledge Brain does for your team
Answers you can check
Every answer cites the documents and passages it used, so staff can open the source before relying on it.
Respects who can see what
The assistant only searches documents the person asking is already allowed to open, matter by matter or team by team.
Works where your files live
We connect it to Microsoft 365, SharePoint, Google Workspace and shared drives without moving everything into a new system.
Drafts, not just answers
It can prepare first drafts of letters, summaries and reports from your own templates and precedents for a person to finish.
Says when it does not know
If your documents do not contain an answer, the assistant says so instead of guessing.
Usage you can see
You get a simple report of what people ask, what they find and where the gaps in your documentation are.
How we prove it works for you
A first pilot usually takes 4–8 weeks on one team's documents. Before it starts, we agree which of these numbers matters most to you and how we will measure it.
- Time it takes staff to find an answer
- Research and drafting hours per week
- Share of questions answered from your own sources
Security and compliance
- Your data is hosted in the EU by default.
- Client data is not used to train AI models.
- Access follows the permissions you already have in your file systems.
- Every question and answer is logged so you can audit how the assistant is used.
- We document the system to EU AI Act and GDPR standards as we build it.
Systems we connect it to
- Microsoft 365
- SharePoint
- OneDrive
- Google Workspace
- Shared network drives
- Confluence
- Your CRM or case-management system
Where Knowledge Brain fits
Questions people ask us
What is GraphRAG?
It is a way of building an AI assistant that first maps how the things in your documents relate to each other, then uses that map to find the right passages before writing an answer. It handles questions that span several documents better than simple search does.
Will our documents be used to train a public AI model?
No. Your documents stay in your own environment, hosted in the EU by default, and we do not use client data to train models.
Can the assistant see documents a person is not allowed to see?
No. It searches on behalf of the person asking and only uses documents that person can already open.
How much does it cost?
Pricing depends on the number of sources and users, so we quote after a 30-minute call. Every proposal starts with a fixed-price pilot so you can judge the value before committing further.
What happens if the answer is wrong?
Because every answer shows its sources, staff can check them quickly. We also review flagged answers during the pilot and adjust the sources and instructions so the same mistake does not repeat.
Find out what Knowledge Brain could do in your business.
Book a 30-minute call with a senior Xgorithm specialist. We'll look at your current process, tell you honestly whether this is the right fix, and follow up with a written plan and a fixed-price pilot proposal.
There's no obligation, and we reply to every enquiry within one working day.